Project Monitoring in Fragile Contexts

South Sudan
GIZ, 2018 - 2020

Due to a deteriorating security situation since July 2016, GIZ manages the projects in remote management from Germany with only limited and time-bound presence of international staff in South Sudan. The current modus of implementation implies serious limitations in terms of Monitoring and Evaluation, Accountability and Learning (MEAL). To overcome these challenges, GIZ South Sudan on portfolio level has embarked on a process to identify and develop specific M&E mechanisms for the monitoring of financing agreements in remote management settings including the use of digital tools.

The objective of the consultancy is to support the GIZ South Sudan portfolio in the (1) development/implementation of a digital monitoring tool for data collection (Survey Solutions) and the (2) development/programming of a data processing tool (dashboards) for the monitoring of activities and indicators of respective financing agreements.

GFA B.I.S. Services

GFA B.I.S. was commissioned by GFA Consulting Group to develop a digital monitoring tool for the GIZ South Sudan Portfolio.

Based on the DACOTA system, several open source based modules were combined to an integrated application. DACOTA is here adapted to integrate a particular system for data collection by local staff on site. Its modular architecture enables to monitor GIZ’s national project activities in South Sudan as well as predefined Key Performance Indicators (KPIs) on a customized dashboard and map.

The application of DACOTA is based on a distinctive sustainability approach as no license costs arise due to the use of open source components. It is possible to install DACOTA on servers worldwide and after a successful handover no running costs are charged. These characteristics allow DACOTA to be a particularly reliable and independent partner for digitalization.