In close cooperation with GFA Consulting Group, GFA B.I.S. has developed and successfully deployed a suite of financial management tools that helps the company to maintain high quality of services provided by the Fiscal Agent team across all projects.
The suite is based on open-source components using the latest programming languages. All tools are web-based and hosted in Germany. This concept allows for minimal effort during project setup and simplifies professional user support.
BFR - B.I.S. Fund Reporting
The B.I.S. Fund Reporting tool has been designed in 2017 as s reconciliation tool for Fiscal Agents in the Global Fund and GAVI funded projects. Now in the third generation as a web-based version, it allows for access by the oversight team in the headquarter of GFA Consulting Group to review all validated payments, as well as directly generate relevant reports, such as advance aging reports or payment validation statistics. A monthly reconciliation triangulation bank statement can be performed to guarantee that there are no unauthorized payments.
WP - Workplan
The tailor-made Workplan (WP) for the Global Fund and Gavi allows for transparent and efficient management of project activities. Based on the terms of reference of Fiscal Agent services, GFA Consulting Group headquarters prepares a detailed workplan that is used on a monthly basis as a planning, monitoring, and oversight tool. The WP is a core tool that provides a systematic approach to reporting as well as structuring of the entire filing system for supporting documents.
KPI- Key Performance Tracker
The Key Performance Tracker for the Global Fund and Gavi grant implementers facilitates transparent tracking the implementer’s performance. Through the monitoring of the KPIs, the tool provides a robust basis for targeted and sustainable capacity building measures, which then serve as a basis for GFA’s transition strategy and exit plan.
ATT - Advance Tracking Tool
The Advance Tracking Tool is a tailor-made application aimed at projects where organizations at the national/central level advance funds to entities at sub-national/regional level, allowing for a transparent, timely and comprehensive tracking of disbursements and advance retirements. The tool offers simple yet robust data entry and reporting packages designed to accommodate the perspective and needs at both organizational levels.
Open advances can be reconciled in real time between the national and sub-national level through targeted tracking, and any discrepancies can be settled on a short notice leading to increased financial transparency.
Picture: Savushkin, istockphoto